RPA is a technology that enables the automation of repetitive and rule-based tasks, giving companies the ability to optimize processes without interfering with existing systems. RPA robots interact with applications and systems just like human employees, but they do it faster, error-free and running 24/7. The RPA solutions offered by ROBORA are flexible and scalable, adapting to the needs of each customer, regardless of the complexity of their processes.
Whether it’s attended robots (assisting employees with specific tasks) or unattended robots (working independently), automation through RPA reduces execution time, increases productivity and ensures regulatory compliance. Benefits include improved employee experience, who can focus on more valuable tasks, and a significant reduction in operational costs.
what we deliver to our clients:
At ROBORA, process automation through RPA involves a detailed analysis of existing workflows. We identify repetitive tasks, optimize them and deploy software robots to handle them automatically. This process includes:
1. Identify Processes for Automation
- We start by analyzing which processes in your company can be automated. We look for repetitive and time-consuming tasks that software robots can do faster and error-free.
2. Assessing feasibility
- We make sure everything is feasible! We do a detailed process analysis and Case Study to convince us that the proposed solution will work perfectly for you. We deliver manual vs. automated process benchmarking, cost-benefit analysis and a small demo (Proof of Concept) to demonstrate the technical feasibility and benefits of the RPA solution.
3. Choosing the best RPA tools
- There are many tools used in RPA. We help you choose the right one for your needs and infrastructure.
4. designing the customized solution
- Every business is different, so we design the right automation solution for you step by step. We make sure that all process steps are clearly documented and that we cover all exceptions.
5. Developing the Solution
- This is the technical part! We create software robots that accurately follow your automated process, and then we carefully test them to make sure they work correctly.
6. Testing and validation
- Before we launch the solution into production, we test it under real-life conditions, simulating the working environment. Then we ask you for final feedback to make sure everything is perfect.
7. Launching Robots in production
- Once everything is validated, we launch the automated solution in the real working environment. We closely monitor the first days to make sure it works flawlessly.
8. USER TRAINING
- We provide training for your team so that everyone knows exactly how the robot works and what to do in case of errors.
9. Maintenance and Post-Implementation Support
- Once the RPA Solution is implemented, we take care of maintaining the robots and adjusting them to any changes in the process. We are here to help you with optimizations whenever needed!
Here is a list of some business processes automatable with RPA, organized by department, including examples and benefits:
| Department | Process | Description | Benefits |
| Finance-Accounting | Automate invoices and payments | Generate, validate and send invoices, reconcile payments with invoices issued | Reduced human error, increased efficiency, free team from repetitive tasks |
| Generate invoices and advices | Automated creation of invoices and packing slips based on orders received | Reduced processing time, increased document accuracy, increased operational efficiency | |
| Filing tax returns | Automatic generation and submission of tax returns (VAT, corporate income tax, etc.) within the legal deadline | Increased compliance, elimination of late filing, reduced risk of penalties | |
| Enter invoices and supplier receipts | Automatically capturing data from invoices and receipts and entering them into accounting systems | Reduced manual work, minimized errors, increased efficiency in financial document management | |
| Consolidate financial data | Automatically aggregate financial data from different sources for reporting | Analyze financial data quickly, make informed decisions, save processing time | |
| Miscellaneous information processing | Automatic processing and reporting of various financial information | Quick access to required data, improved accuracy of reports, increased efficiency | |
| Transfer data between existing applications | Automating the data transfer process between different financial applications | Reduced risk of transfer errors, information management efficiency, better systems integration | |
| Human Resources | Employee onboarding and offboarding | Automation of the hiring process (creating accounts, sending documents, integrating with company systems) and the leaving process | Reduce integration time, eliminate errors, comply with company policies |
| Payroll processing automation | Automated collection and calculation of time sheet data and processing of wages based on hours worked | Accurate payroll calculation, error reduction, time savings | |
| Time and leave processing and data entry | Automated time sheet data capture and leave request management | Operational efficiency, elimination of administrative work, reduction of errors in time recording | |
| Operating changes to employee data in various software applications | Automatically update employee information in all relevant systems | Data consistency, reduced time needed for updates, improved data management | |
| Operating recruitment advertisements | Automatically create and publish recruitment advertisements on various platforms | Speed in attracting candidates, maximum exposure of offers, efficient recruitment management | |
| Receiving and processing CVs | Automatically categorize incoming CVs based on set criteria | Reduced selection time, quick identification of suitable candidates, improved recruitment process | |
| Automatic generation of employee documents | Automatic creation of employee documents such as employment contracts and certificates | Reduced errors in documentation, increased efficiency in issuing documents, compliance with legal regulations | |
| Procurement | Purchase order management | Automatically generate, validate and send purchase orders to suppliers | Reduced delays, supply chain efficiency, real-time order tracking |
| Automate supplier invoice validation | Automatically compare invoices received against orders placed and deliveries received | Eliminate errors, manage payments efficiently, reduce disputes with suppliers | |
| Automated price and stock monitoring | Automate the tracking of supplier prices and update the database according to price fluctuations | Negotiate faster, make informed decisions, optimize procurement costs | |
| Automate the process of returning defective products | Automatically generate documents and track returns to supplier | Efficient returns management, improved traceability, reduced returns time | |
| Sales and Marketing | Lead automation and lead management | Automatically capture leads from various sources (website, social media), categorize and send to sales team | Reduced response time, increased conversions, prioritization of qualified leads |
| Automate the price quoting process | Automatically generate and send personalized quotes to potential customers | Faster customer response, personalized offers, improved customer relationship | |
| Marketing campaign automation | Automatically create and send personalized emails, track campaign results | More effective campaigns, improved segmentation and personalization, higher ROI | |
| Competitive analysis automation | Automatically collect competitive data from different platforms and aggregate it into a report | Up-to-date information, reduced analysis time, data-driven strategic decisions | |
| Automate sales reporting | Automatically create weekly or monthly sales performance reports | Quick access to data, transparency in performance, faster and informed decisions | |
| IT and Technical Support | Automating IT support requests | Automatically classify and route tickets to the appropriate team, update databases with solutions | Reduced resolution time, faster and more efficient technical support, improved employee satisfaction |
| Software installation automation | Automatically install and update applications on employee computers | Reduced installation errors, fast and efficient upgrades, reduced downtime. | |
| Automated monitoring of IT systems | Automatically collect data on server, application and network performance with automatic incident alerts | Round-the-clock monitoring, prevent problems before they become critical, optimize IT resources | |
| System access management automation | Create and manage user accounts and permissions | Increased security, error reduction, compliance with security policies | |
| Logistics and Operations | Automated stock monitoring | Automatically monitor and replenish stock based on sales and orders | Reduce overstocking, optimize supply, eliminate stock-outs |
| Delivery route planning automation | Automatically calculate the most efficient delivery routes based on customer location and traffic conditions | Reduce delivery time, save fuel, increase customer satisfaction | |
| Automated returns management | Automatically manage customer return requests, including document generation and pick-up scheduling | Efficient returns process, traceability |
OUR EXPERTS AT YOUR SERVICE
Here are some real-world examples of the economic benefits, expressed in number of man/days per year, and the percentage that the software robot takes over the work of human operators for various business processes that can be automated with RPA:
| Department | Process | Benefits | Anual Savings | Take-up Percentage |
| Financial-Accounting | Automating invoices and payments | Reduce invoice processing time from 10 days to 2 days for 100 invoices per month. | 8 days/man (10 days – 2 days) × 12 months = 96 days/man | Robot can take over 80% of human work, leaving 20% for validation and exceptions |
| Submitting tax returns | Reducing the time to complete tax returns from 5 days to 1 day per month | 4 days/man × 12 months = 48 days/man | The robot can take over 90% of the work of completing declarations | |
| Human Resources | Onboarding and offboarding of employees | Reducing document processing time from 15 days to 3 days per employee | 12 days/man × 10 employees = 120 days/man per year | Robot can take over 70% of the process |
| Automating payroll processing | Reduce payroll processing time from 5 days to 1 day | 4 days/man × 12 months = 48 days/man | Robot can take 75% of the work | |
| Procurement | Automated invoice validation from suppliers | Validation time decreases from 10 days to 2 days per month | 8 man/days × 12 months = 96 man/days | Robot can take over 85% of activity |
| Automatic price and stock monitoring | Monitoring time decreases from 5 days to 1 day per month | 4 days/man × 12 months = 48 days/man | Robot can take over 80% of the work | |
| Sales and Marketing | Automated sales reporting | Report generation time drops from 10 days to 1 day | 9 days/man × 12 months = 108 days/man | Robot can take over 90% of the work |
| IT și Suport Tehnic | Automatizarea cererilor de suport IT | Timpul de procesare a tichetelor de suport scade de la 7 zile la 2 zile | 5 zile/om × 12 luni = 60 zile/om | Robotul poate prelua 75% din activitate |
| Logistică și Operațiuni | Automatizarea monitorizării stocurilor | Timpul de monitorizare a stocurilor scade de la 10 zile la 2 zile | 8 zile/om × 12 luni = 96 zile/om | Robotul poate prelua 85% din activitate |
These examples demonstrate how RPA can bring significant benefits in terms of time savings and operational efficiency. The percentage of work taken over by robots varies between 70% and 90%, allowing employees to focus on higher value-added activities.
FREQUENTLY ASKED QUESTIONS
For more details, please visit the Frequently Asked Questions page.
